Email mail merge outlook 3653/19/2024 To add a merge field to the document, use one of these buttons in the Write & Insert Fields group:Īs all good communication starts with a greeting, this is what you need to add in the first place. You can think of them as kind of placeholders that will tell Word where to insert personal details. Normally, the document opens in Word with the Mailings tab selected, ready for you to choose the merge fields. This will open the mail merge document in Word. If you've selected the Contact fields in current view option, make sure all the fields intended for the merge (including the Email field!) are displayed in the current view. Here are the settings for our sample mail merge: For Message subject line, type whatever subject you see fit (you will be able to edit it later).The comma-delimited data will be saved in a Word document (*.doc). Under Contact data file, select the Permanent file check box if you wish to save the selected contacts and fields for future use. Existing document - to browse for the existing document that you wish to use for the merge.New document - to create the document file from scratch.Contact fields in current view - if you've configured your view so that only the fields to be included in the merge are displayed.All contact fields - if you want all of the contact fields to be used in the merge.Only selected contacts - if you've selected the contacts that you want to email to.All contacts in current view - if you've filtered your view so that only the target contacts are visible.Under Contacts, choose one of the following: In the Mail Merge Contacts dialog box, select the options that work best for you. With the contacts selected, go to the Home tab > Actions group, and click the Mail Merge button. The screenshot below shows Outlook contacts grouped by category, with the Business category contacts selected:
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